VESTRY MEETING
April 17, 2007

The Vestry met in the Parish Hall on April 17, 2007 at 6:00 pm. Attending were Fr. Tom Martin, Bev McGruder, Dan Baker, Neal Brunt, Tom Manner, Elizabeth Whitton, Roxane Petron and Kelley Dial. Those excused were Nancy Zerbe and Nancy Zerbe. The meeting opened with prayer and Bible study followed by member’s sharing their reflection on the scripture.

The Vestry shared some of the ways they have seen God at work in the last month. Roxane Petron suggested the Vestry send a letter of condolence to Virginia Tech on behalf of the Parish.

The Rector presented the March Minutes. Kelley Dial asked to amend the Minutes to state that she did have a mission statement from Pastoral Care. Elizabeth Whitton moved they be accepted as amended. Tom Manner seconded and the motion carried.

Neal Brunt moved that the Vestry vote to liquidate 328 shares of Coca Cola stock and place the proceeds in the Endowment Fund. Bev McGruder seconded and the motion carried.

Neal Brunt presented the March Financial Report. After discussion, Elizabeth Whitton moved the report be accepted as presented. Tom Manner seconded and the motion carried.

Tom Manner presented the revised floor plan from Randy Young. Neal Brunt moved the Vestry authorize the I AM Committee to proceed with gathering information on the cost of moving Ascension House, building the proposed 5000 SF building at approximately $500,000 (five hundred thousand dollars) and present this to the Vestry and then the congregation making changes to the plan as necessary. Bev McGruder seconded and the motion carried.

In ongoing business, the following ACTION ITEMS were presented:

• Kelley Dial reported that the Revised Draft of the By-Laws have been sent to Brad Paulk, Chair of the Revision Committee, and forwarded on to the Bishop.
• The Rector reported he purchased a back up devise for data files. The Parish Administrator will back them up weekly and keep a copy off site.
• Kelley Dial reported that Drew Tonsmeire has agreed to Chair the Strategic Planning Committee.
• Kelley Dial reported that she needs mission statements from Building and Grounds, Finance, and Worship.
• Kelley Dial reported that has a list for parishioner’s name tags that is updated frequently. Members are encouraged to email photos in or submit a photo.
• Tom Manner reported that the protective covers for the stained glass windows have been ordered and should be up soon.

The Rector asked that three priorities been identified from the Vestry Retreat by Brenda Worley, Kelley Dial and Dan Baker at the May meeting.

In new business, the Rector reminded the Vestry of the following:

• Reports will be due in May from Buildings and Grounds and Liturgy. Outreach and Worship.
• The Time and Talent Ministry Fair will be held August 12th.
• The Stewardship Campaign (Treasure) will begin October 14th.
• The Annual Parish Meeting will be held the second Sunday of Advent, December 9th.
• The Vestry will need to elect three delegates and one alternate to the Diocesan Council at the May meeting.

Written reports were received from Evangelism, Outreach and Stewardship Education.

Important Dates

May 5th – Women of Ascension: Respect
May 17th – Ascension Day
May 27th – Feast of Pentecost
June 18 – 22 – VCS
July 15th – Episcopal Visitation

The Rector gave his report.

There being no further business, the meeting adjourned and closed with prayer.

Respectfully submitted,

Gerald M. Hoyt, II, Clerk