VESTRY MEETING
May 15, 2007

The Vestry met in the Parish Hall on May 15, 2007 at 6:00 pm. Attending were Fr. Tom Martin, Bev McGruder, Dan Baker, Neal Brunt, Nancy Zerbe, Elizabeth Whitton, and Kelley Dial. Those excused were Roxane Petron, Tom Manner and Brenda Worley. The meeting opened with prayer and Bible study followed by member’s sharing their reflection on the scripture.

The Vestry shared some of the ways they have seen God at work in the last month.

The Rector presented the March Minutes. Kelley Dial asked to amend the Minutes to state that Brenda Worley was excused from the April Vestry meeting and remove the duplication of Nancy Zerbe’s name. Elizabeth Whitton to accept the Minutes as amended. Kelly Dial seconded and the motion carried.

The Rector read correspondence from the University of the South School of Theology thanking the Parish for our past financial support.

Neal Brunt presented the March Financial Report. After discussion, Nancy Zerbe moved the report be accepted as presented. Dan Baker seconded and the motion carried.

In Tom Manner’s absence, Dan Baker presented a letter from Tom as Chair of the I AM Committee. This letter and the accompanying floor plan were drafted in an effort to update the congregation regarding the planned Parish Life Center. After some discussion, Dan moved to approve the letter with some minor corrections and clarifications, to the members of the Parish. Kelley Dial seconded and the motion carried.

In ongoing business, the following ACTION ITEMS were presented:

• Kelley Dial reported that the Revised Draft of the By-Laws have been sent to Brad Paulk, Chair of the Revision Committee, and forwarded on to the Diocese.
• Kelley Dial reported the Ministry Mission Statements are in process.
• Kelly Dial reported that photographs and name tags is an ongoing process. She will use the opportunity presented at Vacation Church School to take more photos.
• Dan Baker reported that Fredrick Knight has the protective covers for the stained glass window on his schedule.
• The Rector opened discussion about Diocesan Council Delegates for this year. He suggested that as Senior Warden, Bev McGruder be one of the nominees for Delegate. Nancy Zerbe was also asked if she would like to be the other nominee as the second Delegate and she agreed. Nancy had been the alternate last year. Other names were discussed as possible alternates.

The Rector asked that three priorities been identified from the Vestry Retreat by Brenda Worley, Kelley Dial and Dan Baker at the May meeting.

In new business, the Rector reminded the Vestry of the following:

• The date for the Festival of Ministries has been changed to September 9th
• The Stewardship Campaign (Treasure) will begin October 14th
• The budgeting process for 2008 begins soon. The Rector will send a letter with the Quarterly Statements
• Reports will be due in June from Christian Education, Fellowship and Pastoral Care
• The Vestry Priorities for June are Strategic Plan, Systems Manual, Eucharistic Ministers
• The June Vestry Meeting will be Tuesday, June 26th
• Dan Baker reported that the Ascension House HVAC unit has been repaired. However, the unit in the Parish Hall is beyond repair and the initial bid was estimated at $6880.00 to replace the system. Neil Brunt stated that money is budgeted for repairs. This money is in the Money Market Account. Neil moved to use $5600.00 from the budget to apply to the replacement of the Parish Hall unit. Dan Baker seconded and the motion carried.
• Kelley Dial moved to obtain three competitive bids not to exceed $6800.00 for the replacement of the Parish Hall HVAC system and based on the best of these bids; allow the Buildings and Grounds Committee to proceed without further Vestry action. Dan Baker seconded and the motion carried.
• Kelley Dial reported that Drew Tonsmeire agreed to chair the Strategic Planning Committee.

Important Dates

May 17th – Ascension Day
May 27th – Feast of Pentecost
June 18 – 22 – VCS
July 15th – Episcopal Visitation with reception and Vestry Meeting afterwards.

The Senior Warden reported that the Time and Talent inserts in the Sunday bulletin will begin on May 27th. .

The Rector reported that the Daily Tribune News would run an ad similar to one run in the New York Times. The ad describes what the Episcopal Church believes and invites new comers to join us. .The ad will run on May 20th.

There being no further business, the meeting adjourned and closed with prayer.

Respectfully submitted,

_______________________
Gerald M. Hoyt, II, Clerk