| VESTRY
MEETING MINUTES
October 21, 2007
The Vestry meeting opened with prayer in the library of Ascension
House at 12:30 pm. Those attending were Dan Baker, Neal Brunt, Nancy
Zerbe, Elizabeth Whitton, Roxane Petron, Kelley Dial, and Brenda
Worley. Tom Manner was excused.
Visitors included: Tiana Brackel, Kathi White, Earlene Walpole,
Victor Riggs, Winnie McGruder, Pam Barge and Jamie Baker.
The minutes of the September meeting were presented. Elizabeth
Whitton asked that they be amended to include the discussion of
the September meeting. Kelley Dial explained that Robert’s
Rules of Order dictate that only motions and business are included
in the minutes. Nancy Zerbe moved the minutes be approved, Kelley
seconded. The minutes were approved with Elizabeth Whitton voting
no.
Correspondence was received from the Reverend Tom Martin, and Gerry
Hoyt. Elizabeth Whitton tendered her resignation from the Vestry
effective November 1, 2007. This was accepted by the Vestry who
expressed their gratitude for her service.
Oral and written reports were received from Outreach, Evangelism
and a written report was received from Stewardship Education. The
I AM Committee Report was submitted via email.
Kelley Dial reminded members that the vestry person of the day
will call newcomers who attended Sunday services and a follow up
letter and brochure will be sent to them. She also reported that
brochures were ready to be placed in the pews. She asked that the
web site and parish directory be placed under the direction of Evangelism.
Kelley plans to have an updated directory which includes some parishioner
who were omitted from the last publication. She will also include
an updated list of acolytes, EMs, lectors, ushers and other servant
ministers to facilitate those scheduled to find a substitute when
necessary.
In ongoing business:
• Dan Baker reported that the demolition permits were secured
for both Ascension House and the apartments as approved in the September
minutes. The permits will need to be renewed every six months until
construction begins on the Parish Life Center. The next renewal
is April 16, 2008.
• Dan asked if the Strategic Long Range Planning Meeting should
be rescheduled for January 2008. Nancy Zerbe suggested we wait until
the parish profile is completed. Further action on this was tabled
until the next meeting.
• Nancy Zerbe reported that the projected income from the
Bane and Blessing Sale is $7650.00. She reported that a $2700.00
grant was received from the Episcopal Charities Foundation for the
food panty. She and Pam Barger are planning to distribute bags for
parishioners to fill for Thanksgiving food to be distributed to
the needy.
• Dan reminded everyone that the 2008 budgeting process is
underway and all ministry budgets are due immediately.
• Dan reported that the following people have agreed to run
for Vestry:
o Susan McLeod
o Jamie Hamilton
o Kathi White
o Connie Evan (to fill Bev McGruder’s unexpired term)
• Nancy Zerbe moved that Connie Evans be elected to fill Bev’s
unexpired term. Kelley Dial seconded and the motion passed.
In new business:
• Dan asked that a final list of those who signed up at the
recent ministry fair list be submitted by the next meeting so they
may be contacted for training.
• Dan reminded members that annual reports should be submitted
from each ministry by November 11th.
• Dan requested an acknowledgement of some kind be given to
Teresa Gregory and George Chesnut for their service. Neal Brunt
volunteered to draft a resolution to be read and presented to both
at the Annual Meeting in December.
• Dan reported the disrepair of the bell tower and the bell.
After some discussion, the matter was referred to the Buildings
and Grounds committed to investigate and report back to the Vestry.
• Dan reported that parish work day will be rescheduled to
Saturday, November 3rd.
• Nancy Zerbe reported that she regrettably could not attend
Diocesan Council. Dan will check with Erle Newton III to see if
he can be the alternate.
In Parish Resources:
• Neal Brunt presented the September Financial Report. Brenda
Worley moved that the Financial Report be accepted as presented.
Nancy Zerbe seconded and the motion carried.
The Senior Warden report included:
• A remember to openly discuss issues and not let them stew.
• Dan will inquire from Canon Calloway about resources for
a facilitated conversation to address the needs of those who are
grieving the rector’s resignation.
The floor was opened for discussion from the visitors. Letters
were read from Earline Walgate and Pam Barger. These were later
submitted via email and are included in the correspondence of the
minutes. Kathi White also spoke. Victor Riggs asked if there would
be an external audit. It was explained that an audit committee is
being formed to perform an internal audit as directed by canon law.
There being further business, the meeting adjourned with prayer.
Respectfully submitted,
Gerald M. Hoyt
Clerk
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